It’s the midpoint of the season, a time when many studio owners put their leadership into high gear and offer performance reviews for their employees. Whether you have a carefully-developed system in place or you simply meet informally with each person, performance reviews open up the opportunity for you to check-in on your team’s progress and look ahead to the future. They also allow you to hold your team members accountable (and for them to do the same for you!).
Performance reviews aren’t something I recommend doing off-the-cuff. While you may need to improvise here and there, having a plan in place makes it possible to proceed with confidence and communicate with clarity. Many studio owners I know have found success with implementing a rating system or a document of standards to help employees see where they stand on the key behaviors that lead to effective outcomes. Others I know simply use a few, firm guidelines as touchpoints for the conversation.
However you choose to conduct your reviews, there are some key elements to the process that I have found essential to make sure each meeting is insightful and productive for everyone. Through two decades of practice, I’ve been using and revising these 7 Dos & Don’ts for Staff Performance Reviews. Keep reading to use these Dos & Don’ts for yourself!
Here are my 7 Dos & Don’ts for Staff Performance Reviews:
Looking for more great ideas to help you manage an awesome team? Check out the following articles:
Overloaded. Scattered. Forgetful. Late. Have you ever felt that any of these words describe you as a studio owner? I once did. Other studio owners tell me often that they too, have been consumed by their work and feel like they are constantly in need of help. The one thing that made a difference for me? Hiring the right studio staff for my team. An amazing group of employees is a huge game-changer. I call mine the Dream Team.
The process of hiring can be one of the most daunting tasks for a studio owner. You feel a lot of pressure (from yourself!) to make a good decision; one that at best, could benefit your team for years to come and that at worst, could create a toxic environment. Hiring someone who is a good fit for your business is truly win-win: you get the help you need to run an organized and efficient studio, and your new employee obtains a job at a meaningful place to work.
Before taking the first step in your hiring process, be sure that you know what it is that you’re hiring for. I recommend writing up a job description: include the job title, responsibilities, and the qualities desired in your ideal candidate. This job description will be for your internal use only, so expect that it might change somewhat once you’ve found a great person to hire and want to adapt the position to their strengths. For now, the description is simply your guideline. Having it prepared gives you a starting point for the way you need to advertise the job opening, and for the types of questions you might need to ask during interviews.
Once your hiring needs are clear, it’s time to prepare a job listing or advertisement. This is the information you’ll post online, such as on Indeed or Craigslist, or through other hiring avenues, such as your local university or community newsletter. Be sure to tell your current staff members that you’re looking to hire; I often find that getting referrals from my employees is far more successful than any other method. Birds of a feather do flock together after all!
After your job description and job listing are complete, it’s time to focus on the big task ahead: the hiring process itself. Your diligent attention to the details can make all the difference! Normally I have a whole list of tips and ideas for you for each topic, but hiring is different. There are really only two rules you need to heed for hiring.
Keep reading for my “THE ONLY 2 TIPS FOR HIRING” so that you can build your very own Dream Team:
Looking for more dance studio staff insights? Check out these other articles and resources:
Think about your dance studio front desk person(s). Is he/she friendly? Is he/she focused? Is he/she committed to the success of your business?
If your answer is:
(1) I don’t have a front desk person.
(2) My front desk person is not friendly.
(3) My front desk person is not focused.
(4) My front desk person is not invested in the success of my business.
Then, STOP. Houston, we have a problem.
Why You Need a Front Desk Person
Your front desk person is your gatekeeper, your pulse, and your frontline of battle. All of those roles are considered mission: critical to the success of any operation. Your front desk person is no exception.
This person represents your studio, and generally, makes the first impression a client experiences when entering your facility.
The front desk person should know the ins/out of your studio and its operation, and if a tricky question arises, he/she should know the proper communication procedures for finding the answer. He/she should be friendly, eager, enthusiastic, and happy to be a part of your organization.
The front desk person should never gossip or show preferential treatment to particular clients.
Of course, like any other staff member, the front desk representative should be trained, evaluated, and supported within the infrastructure of your business. After all, the front desk person can make or break a prospective client’s interest in your facility and/or a current client’s experience with your facility.
Choose someone that will make a positive, lasting impression!
Whether your studio is in its first season, its fifteenth, or its fiftieth, chances are you want to see it grow! And when I say “grow” I’m talking about making real progress, which for your studio might mean increasing enrollment, nurturing your current customers, gaining square footage, developing leadership roles for your staff, improving your culture, redefining your mission, or all of the above.
You may already be experiencing the growing pains that can happen as you, the studio owner, shift focus in order to navigate growth of any kind. For me, as my own children have grown, I’ve shifted more and more time leading our faculty at our studio and less time teaching in the classroom.
No matter which type of growth your studio goes through, it most likely means that it will depend on you less and less for its day-to-day operations, and that your physical presence there will likely become less as well. But your personal connection to the studio—to your employees and to your dance families—will still be essential to supporting its success as it shifts and changes over time.
So how do you keep your relationship with the studio feeling vibrant and effective, even during different stages and phases of growth?
Keep reading to learn more about my 5 Ways To Support And Connect To Your Studio As It Grows.
Looking for more great info on dance studio growth and other studio management topics? Check out the following articles:
By now your studio’s season is officially in full swing and your classes are humming along. Your students and their families are getting used to their new dance schedules, school commitments, and carpools. Your staff members have also settled into your new routines around the studio and you are starting to find your “new normal” with the fall schedule. It can be such a satisfying feeling as a studio owner to finally feel like the pieces of your puzzle have fallen into place!
It’s completely fine (and encouraged!) for you to celebrate the success of starting off the new season right. But don’t let that satisfaction turn into complacency when it comes to your leadership: your team is on the front lines of service every day, and they need your active support, direction, and motivation to keep moving forward and offering up their best selves.
It’s probably been at least a few weeks – maybe more – since your new-season kickoff meeting with your team, which means it is the perfect time to re-cast your expectations and set the pace for the year ahead.
Keep your staff members feeling excited to come to work and on the right track by implementing these 3 Best Practices For Coaching Your Dance Studio Staff This Fall:
Looking for more great studio staff management ideas? Check out the following articles:
If you choose to hire a person, it is important to bring them back to your studio to review your expectations and discuss details in a staff orientation session. In the orientation, you should discuss three things:
Expectations for Professionalism
Accountability & Preparedness
Details of the Working Agreement
Expectations for Professionalism
You must never assume that people will understand your standards for professionalism. Rather, you must detail a code of behavior and work ethics that specifically addresses your expectations and consequences for non-compliance. Our society is constantly evolving, and you must ensure that your code of ethics and professionalism evolves with the trends of society.
Each year, The Dance Exec’s Studio takes time to review the values, policies, and guidelines for our entire staff. Topics addressed range from curriculum to dress to behavior to attendance and more. Your expectations should be explicit and detailed. Consequences for non-compliance of expectations should be discussed, too.
As time evolves, your expectations for professionalism may evolve. You should constantly evaluate and update your expectations to make sure your studio complies with the highest standards of the dance industry.
For example, in the middle of the 2011-2012 season, the studio saw a need to implement a new social media policy to alleviate grievances that were arising from student/staff online “friendships” and interactions (the grievances were petty, but based on conversations in the academic environment, it seemed that the issue could further spiral out of control and needed to be addressed).
The studio spent a couple of weeks determining the best course of action and took staff opinions and feelings into consideration, too.
Ultimately, an email was sent out to the staff to address our new social media policy (which states that instructors will not “friend” students on social media sites). This new, professional policy was complimented with a follow-up email to the studio parents.
Both emails were very similar and described the benefits of the evolved policy to the respective targeted audience. The studio did not receive one complaint regarding the new policy. If you are consistently on the cutting-edge of business developments and you approach your choices as bettering the business, you will never go wrong.
Set your standards for professionalism and do not feel ashamed for what you deem appropriate/inappropriate. Be clear and concise in your expectations and you will succeed.
Accountability & Preparedness / Details of Working Agreement
In addition to professionalism within the workplace, high standards of accountability and preparedness are essential to creating a staffing model that contributes to the culture of your studio. Again, your accountability and preparedness expectations should be set forth prior to hiring and consequences should be standardized in case a staff member chooses to not follow your requirements.
How can you make sure that your staff members are consistently maintaining the standards set forth by your studio? At The Dance Exec’s Studio, a detailed, written working agreement (this is not a contract) is provided to all of our employees at the beginning of each season. It is imperative that you constantly renew your written material since new issues arise, improvements are made, etc. Never become complacent in your standards.
In your dance studio employee handbook, you should include expectations of staff during their employment term, their terms of employment (at-will employee, contract employee, etc.), consequences of breaking the terms of employment, and their pay for their agreement period. The staff member and the studio owner(s) should sign off on the agreement, and the staff member should initial each clause in the agreement.
Topics in your dance studio employee handbook should include:
An Employee Handbook Acknowledgement
Terms & Conditions of Employment
Studio Curriculums & Confidentiality
Pay Agreement & Procedure
Class Structure & Preparation
Rewards Systems/ Behavioral Protocol
Zero Tolerance Items
Yearly Calendar (with pay information re: holidays, etc.)
Special Events (expectations and compensation for recitals, competitions, etc.)
Professionalism & Workplace Values
Appropriate On & Off-Site Studio Affiliated Behavior
Expectations for Evaluation & Sample Evaluation Form
Detailed Information Regarding Performance Review
Yearly Calendar/Curriculum Guide
The Dance Exec also recommends consulting an attorney to make sure your terms of employment and rules are legal within the laws of your state.
In regards to legal advice and staff, within the dance studio industry, there is a lot of conversation and debate regarding labeling dance studio instructors as independent contractors versus employees. At The Dance Exec’s Studio, the regular, in-studio staff are labeled as employees since we dictate their schedules, classes, etc. If the studio brings in a guest artist, then he/she is considered an independent contractor.
Whatever you choose to do at your studio, make sure it fits within the bounds of the law. (Incorrectly labeling employees as contractors can lead to an IRS audit and back payment of payroll taxes.)
Ultimately, you have to view yourself as a business entity and you must approach every decision from that same perspective. Be sure to consult an attorney to make sure you are handling your staff’s finances properly. Do not cut payroll corners. If you handle everything the correct way, then you are laying the foundation to protect yourself and your business for years to come.
Systemizing Staffing Conflicts
In a perfect world, staffing conflicts, mishaps, and broken rules would not occur. Unfortunately, the world is not perfect and neither is human nature. At some point in the time, an incident will occur that will concern or involve a staff member, and the way you choose to handle it will make all the difference in the world to you, your professional relationships, and your business.
Your consequential/disciplinary plan for your staff should be so detailed that there are no surprises. If a staff member is not conforming to your written expectations, they should be reprimanded in an appropriate way.
This is not to say that all reprimands should be negative. Joining a studio’s culture is a learning process, and often times, you can turn a conflict into a learning experience. Most staff members will appreciate your guidance and will learn and develop from your feedback.
For each incident that occurs, you should have levels of consequence, documentation forms, and staff file folders to track any disciplinary actions. Please note that all forms must be signed and dated by the staff member and the studio owner(s). Implementing a standardized system alleviates the emotions involved with disciplinary action, and better protects you and your business.
Ready for the next step? You can see the third part of the Dance Studio Management Guide here:
An important method of keeping your staff on track is evaluating their teaching methods in class via announced and unannounced observations. Using a systematic evaluation system, constructive critiques can be beneficial in the following ways:
Helping staff members grow as teachers
Creating consistency within the classroom, and
Providing tips for professional improvement
At The Dance Exec’s Studio, each staff member has a folder with an evaluation sheet for each pay period. Some topics addressed include:
If classes are starting/ending on time
If classes are following the curriculums and guidelines set forth by the studio
If in-class questions are being addressed in an appropriate manner
If instructors are showing equal treatment to all students in class
Any other policy issues and requested days off are documented, too.
Prior to receiving a check for the pay period, the staff member and owner sign off on the evaluations.
This tracking system is advantageous in several ways:
It holds staff members accountable for their actions.
It serves as a coaching system and notates improvement or regression in patterns of behavior.
It can be used to reward staff members that are on task.
It serves as documentation for potential cases of staff dismissal.
Every studio should maintain some regular system of documentation and evaluation. Your staff is integral to the success of your business, and employees that are committed to fulfilling your vision will be respectful, sensitive, and open to the constructive coaching. At the end of the day, it will ultimately improve your business and will eliminate staff members that are not invested in your culture and business.
In addition to evaluations, in-service opportunities are valuable to staff, too. You may choose to take staff to conventions, or you may go to conventions, offer the staff notes and have them take a brief quiz for a reward (gift card, etc.), or bring knowledgeable guest artists into your studio. With any career, continuing education is integral in maintaining current standards within a respective industry.
As a studio owner, you must ensure that you are on the cutting edge trends of the industry, and in turn, it is your responsibility to keep your staff informed while giving them opportunities to learn and grow.
Replacing a Dance Teacher
Please remember that everyone is replaceable. The idea has been reiterated numerous times, but it cannot be reiterated enough.
At The Dance Exec’s Studio, eight staff members were dismissed within the first three seasons. While that number may seem relatively high, the bottom line is that the studio has high expectations that are non-negotiable. Before opening the dance studio, it was decided that the studio would operate by the philosophy that “every single person is replaceable.” A person would only remain on staff if they bought into the culture the studio aimed to create.
Along the way, the studio has learned to spot red flags that indicate whether a person may or may not be a great candidate for the studio. The studio has also implemented standardized interviewing procedures and strategies that generally work in identifying employees that are optimal for the studio.
Based on prior experience in studios, the workplace atmosphere often becomes too friendly, too personal, and too casual. Often, this can result in hanging on to “dead weight”, or employees that are no longer interested or invested in your business. Studio owners refuse to fire the dead weight because of fear of repercussion or fear of detriment to the personal relationship, and the cycle becomes deadly to your business.
If you take nothing else away from these recommendations, please understand that keeping toxic employees as part of your staff is detrimental to your business. This vicious cycle can affect student retention, new student registration, and the overall well-being of your dance studio.
There is a lot of interest surrounding firings because it is never an ideal situation. Ultimately, every decision you make should be in the best interest of your business. Below are some case studies that detail The Dance Exec’s choice to let employees go:
Case Study #1
The Dance Exec’s Studio hired an instructor for the first summer session, and, as a result, the instructor was asked to teach at our Grand Opening celebration. The instructor arrived 30 minutes late to the Grand Opening (without any legitimate reason), and as a result, was dismissed. First impressions are a time when an employee is trying their hardest to impress you, and as demonstrated by the employee’s lack of regard to timeliness, it was evident that this employee would not be an optimal fit for the studio’s culture.
Case Study #2
The Dance Exec’s Studio had an instructor that over-shared personal details and announced inappropriate comments in the lobby. For example, she announced that our 6 and 7-year-old competitive team needed to be dressed in “sexier” costumes. This instructor also took choreography from conventions and competitions and claimed it as her own. Since this did not fit into the culture of the studio, she was not rehired for the following session.
Case Study #3
The Dance Exec’s Studio had an instructor that decided she finished teaching class ten minutes prior to the actual end of class (and, this was the last class of the night and the instructor had closing responsibilities). The instructor left the studio, leaving her students under the supervision of another instructor. Since negligence is a zero tolerance issue, the instructor was contacted for dismissal. The instructor said she was “over” teaching and quit.
Case Study #4
This case study was undoubtedly the most difficult dismissal because the employee was a personal friend. Over several months, the employee’s energy had dwindled. Her attitude was affecting the business and its clientele. Students were quitting because of this teacher. The first inclination was to fire her nine months before the actual firing occurred, but the Business Manager advocated her loyalty and kept encouraging additional chances.
As the months passed, the detriment of having her on staff was evident. The dismissal was difficult, but, ultimately, it was worth it. In the weeks following this dismissal, several parents came forward and stated their children’s love for dance had been rejuvenated; in fact, many of these parents mentioned that they were going to pull their students from the program because the students had lost their passion. Because of this experience, the importance of trusting your first instincts was learned; it is important to take action sooner rather than later.
Letting Staff Go
Of course, along the way, there have been many wonderful instructors that have chosen to venture on to other endeavors. (We also have some instructors that have been with us from the very beginning.) As a business, you have to respect and encourage people’s personal development and realize that if they do not want to be a part of your business (or cannot continue to be a part of your business), you should not force them.
You must reiterate and live by the philosophy that “everyone is replaceable.” At the end of the day, over reliance on one person or feeling inoperable without a person can lead to situations that will harm your business. This is your business, and you are the only person it needs to operate successfully. You must take every measure possible to protect yourself and your investment.
When a staff member is no longer an asset to your business, you must remove them from your staff roster. If you have a staffing conflict disciplinary system in place, you will likely see indicators that a staff member is no longer contributing to your business. When the time comes to release a staff member from his/her duties, it is important that you handle the process in a professional manner. Remember, at the end of day, this is your business and your livelihood and you must protect those interests before anything else.
Make sure that you call the staff into the studio for their dismissal (if permissible) and be prepared to present them with a letter stating their termination. For meetings like this, it is helpful to have a non-partisan witness in the room.
Thus far, firing has been discussed as fairly commonplace; however, it certainly is not meant to detract from the seriousness of the issue. Letting a staff member go is not easy, but once the “letting go” has occurred, there have repeatedly been noticeable, positive changes in the studio.
Of course, the other side of firing personnel, especially in the dance studio business, is being prepared to handle the backlash. You have to explain the change to students and parents and must be prepared for any negative publicity/stories that the disgruntled employee spreads. One suggestion to make the process easier is to have a qualified, likable replacement ready to step into the vacant role (preferably immediately).
In addition to staff members being replaceable, it is also important to remember that studios and studio owners are replaceable, too. A client can choose to leave for another studio or another extracurricular. It is your responsibility to make sure you are doing everything in your power to run the best business possible.
Need to Review?
You can find the other two parts of the Dance Staff Management Guide here:
One element of the dance studio that can make or break your business is your dance staff. From executive roles to administration to instructors, every piece of the dance staff puzzle must fit perfectly to implement a smooth operation that reflects your culture, mission, and brand. This begins with the hiring process and leads into detailing roles, responsibilities, and expectations.
In order to keep your studio running the way you would like, you must consistently:
Offer feedback and training sessions
Know when it is time for a staff member to move on to another venture.
Undoubtedly, staff management is one of the most challenging components of owning a business. You are bringing together an assortment of people with entirely different backgrounds. That group is then supposed to maintain and uphold the values and beliefs of your entire business environment.
Additionally, you are not dealing with employees in a competitive academic market (like, technology companies, for example). Most of the time, you are dealing with artists that may underestimate the underlying business strategies required for dance studios. Creating and maintaining a “dream team” staff takes time, energy, commitment, and frequently, mistakes, to ultimately create a team that pushes your business towards greater success.
STEP 1: Defining Leadership Roles
Within your business, it is absolutely essential that you have explicitly detailed and defined roles of who is in charge of each facet of the business. At The Dance Exec’s Studio, the executive role is broken down into two divisions: Business Manager & Artistic Director.
The breakdown of your executive duties may differ (as may task assignments), but the duties required will be similar for all studios. This insures completion of tasks and organizational efficiency.
The Business Manager oversees the logistical and financial operations of the business. This includes: accounting, payroll, building maintenance and repair, cleaning of the facility, registration and enrollment, and all financial transactions. If a particular item is beyond the Business Manager’s skill set, it is their responsibility to arrange and oversee its completion (i.e. tax preparation or serious repairs). The Business Manager is the only person at The Dance Exec’s Studio that handles money.
The Artistic Director oversees class scheduling and curriculums, staffing, parent and student issues, the competition team, the work-study program, recital planning, community partnerships, and marketing. The Artistic Director also oversees the Business Manager’s transactions.
In reading these descriptions, you can see that each role is detailed. If you attempt to manage all of these tasks independently, it is very likely that something will get “lost in the shuffle”. You should never let one area of your business suffer because it becomes “too much” work.
Running a dance studio is a very involved process, and you must guarantee that you have the help needed to make your business a true success. (Please note that help does not have to be employees. It can be an accountant, maintenance person, cleaning service, etc.)
Additionally, it is important to note that “too many hands in the pot” can be just as frustrating as not having enough hands. The executive roles and responsibilities are critical to the success of your business, and you should avoid carelessly distributing the roles to multiple staff that may not have accountability or investment in your brand. At the end of the day, studio owners cannot independently accomplish everything that is required of their business, so it is important to delegate tasks to people you trust.
STEP 2: Finding the Perfect Cast
When you are venturing into the hiring process, think of the procedure as casting a show. Each role needs just the right person. If you cast the tenth best person for a part, your ticket sales and show reviews will not soar. The same goes for your in-studio hiring considerations. If you miscast a role with the wrong instructor, it will lead to more headaches for you and your business.
Take the time to make the right choices, but do not be afraid to correct an incorrect choice. Everyone makes mistakes, and this is certainly a learning process.
How do you go about finding your instructors? Many studios rely on online postings, local college programs, or former students.
Whatever search techniques you utilize, it is imperative that your ad postings be reflective regarding the quality of instructor you are seeking for your business.
What character traits do you value? For The Dance Exec’s Studio, we reiterate that prospective employees must be motivated, enthusiastic, professional, punctual, and organized. We also value educational and instructional experience, especially with children.
In our posting, we ask that interested candidates provide a cover letter, resume, and headshot. This request alone will assist in weeding through candidates that are not detail oriented enough to be a part of our business.
In candidates’ responses to your posting, you should look for the following:
The prospective instructor should include a resume, headshot, and cover letter (per your request). If anything is missing from their response, you should immediately eliminate them from your search because it shows they cannot follow very basic instructions.
The resume should be properly formatted and condensed to one page. The experiences listed on each person’s resume should be checked for accuracy (internet searches greatly help with this process). If a person lies or exaggerates on their resume, you should eliminate them from your list of potential candidates.
In the cover letter and resume, check for use of proper grammar and formality as indicators of professionalism and attention to correctness. Since professionalism is a character trait valued at The Dance Exec, it is imperative in making it to the interview process. This also indicates levels of a candidate’s seriousness and shows a glimpse into their personality.
Use the candidate’s headshot to determine if the request was taken seriously. Is the photo a professional headshot, or is it a snapshot or something pulled from Facebook? If a candidate sends in a snapshot from Facebook of him/her partying, he/she is likely not a good candidate for your business.
Remember, whatever the prospective candidates have sent you, they are putting their best foot forward in their initial interaction.
If this does not appeal to what you want, then you should follow-up with a response that indicates that the candidate is not best suited for the position. If you find the applicant to be a decent but not great candidate, you can always state that your staff positions are currently filled. But, let them know that you will keep their resume on file for future openings.
If their resume is appealing to you, then you should promptly follow-up with an interview request. Offer a list of times that would work for you (obviously, offering a variety of times, if possible). If the candidate is interested, they will find time to meet with you. State in this email that if the interview goes well, the candidate may be asked to teach a demo class. Keep in mind that this is the candidate’s opportunity and attempt to put their best foot forward. Consider anything less than impressive as a red flag.
When the candidate attends their interview, there are several observations you should note:
How early does the interviewee arrive for the interview? Did he/she take the time to find your location in advance? If an interviewee arrives late, they should not be interviewed or considered for the position. This shows a less than exemplary work ethic and poor planning.
What is the interviewee wearing? Even though this is the dance industry, The Dance Exec’s Studio likes to see potential candidates taking the interview seriously. As such, expect candidates to dress in business casual attire.
How is the initial interaction with the candidate? Is the candidate gracious and mature? If the candidate’s behavior would not work in a corporate interview, then it should be noted as a “red flag”.
During the interview process, The Dance Exec’s Studio prefers to ask standardized interview questions. This allows all candidates an equal option to answer, but, often the questions will distinguish the higher qualified candidates from the mediocre or weaker candidates.
Some examples of questions include:
If you had a choice between seeking and avoiding challenges in the performance industry, where would you place yourself? Please give an example to support your choice.
This type of question asks the candidate to place him/herself on an industry-related spectrum while also showing levels of ambition and motivation. Ideally, the candidate will back-up their ranking with a legitimate example that supports his/her self-perception.
What is the name of one of your close friends? What did (your close friend) think you would grow up to be? Tell us what you may have done to make him/her feel this way.
This type of question allows the person to give a personal reference. The story he/she chooses will give you insight to his/her personality as well as a back story. If the candidate struggles to think of anyone, it could be indicative of a weaker candidate.
Please tell us about a time you dealt with a challenging child in the classroom environment. Justify your rationale for handling the situation in such a way.
This type of question allows insight into how the candidate would handle conflict. Through their answer, you will gain insight to their thought process, diplomacy, regard to instruction, etc. Based on their answer, you will know if their method of conflict management ties into your culture and brand.
Based on these questions and questions you create on your own, you should gain a lot of insight into the interviewee’s personality and thinking process. With open-ended questions, you are allowing the candidate the opportunity to tell stories and engage you via examples and observances throughout their life. Such questions can make some interviewees feel uncomfortable.
Use this exercise to observe a candidate’s communication skills, thinking strategies, and behavioral gestures. Through this process, you should be able to identify confident, well-spoken, thoughtful instructors that could be an asset to your business.
In your interview, avoid asking “yes” or “no” questions. Try to steer the candidate towards open-ended questions so that the candidate has time to provide more details. Questions that can be answered with “yes” or “no” are often the easy way out and do not give you a complete representation of a candidate’s personality.
In your interviewing, make sure that you never ask questions concerning protected classes as defined by the Equal Employment Opportunity Commission.
If a candidate succeeds in the interview, invite him/her to teach a demo class with students. The Dance Exec’s Studio always pays teachers for instructing demo classes. The studio wants there to be an understanding from the beginning that this is a strictly professional work environment.
Ultimately, there is no greater way to judge a candidate’s qualifications than putting him/her directly in the classroom environment. During the demo class, make sure you observe the teacher’s preparedness, confidence, teaching style, charisma, and enthusiasm. After the class, ask for students’ opinions, and more importantly, value your instincts. After the demo, do not feel obligated to immediately let the instructor know your decision. Thank him/her for teaching the class and take the time to truly consider if this person is right for you and your business.
Whatever your decision, you must let the person know. A prompt response shows professionalism on your part, and people will have greater respect for you (even with a “no” answer) than they will if you neglect to respond. Through experience with dance studios, some owners do not place enough value on communication. With so many readily available communication devices (email, cell phones, etc.), there is no excuse for not responding to prospective candidates.
Paying staff is also a hot topic of discussion for dance studios. There are the questions of dance teacher salaries versus hourly rates, and how much for each?
At The Dance Exec’s Studio, there are two salaried employees (the Business Manager and the Artistic Director). The remainder of the staff are paid on an hourly basis.
Our hourly employee rate begins at the baseline of what is commonly paid within our region. To increase pay from the baseline, we consider the following factors:
Commitment to the art of dance and teaching dance
Loyalty/time with the studio
Yearly reviews are performed for staff members each season, and based on performance, staff members may be eligible for raises and/or bonuses.
Your studio should have a set pay schedule/calendar, and you should make sure checks are distributed in a timely, professional manner. If you are having employees submit time sheets, inform them of the expectations upfront and be prompt in delivering their paychecks.
Keeping Staff Engaged
Aside from regular pay, you must determine a way to keep your staff fresh, excited, and committed to your vision. To do this, we encourage employers to reward their staff members with things like:
Gifts of appreciation
Annual opportunities for pay increase (if deserved)
Recognition within the studio
Inclusion to studio events/conventions/trips
Based on your budget, you may do one, some, or all of these, or you may choose a more homemade approach. Regardless of your approach, taking the time to say “thank you” goes long way in keeping your staff aligned with the culture of your dance studio.
The school supply lists are posted at Target, the mailbox is filling up with registration paperwork for my children’s schools and Facebook is blowing up with pictures of kids in backpacks. It’s officially time for back-to-school and that means it’s time to get serious about back-to-dance!
As a studio owner, I’m a big fan of observing what the local schools do and taking my cues from their systems. For example, we do our registration for summer classes when the local school opens theirs. We offer parent teacher conferences just like the schools do and we follow their model for teacher training as well.
Most studio owners consider themselves to be in the business of training students, but the strongest studios I know understand that they are in the business of training teachers as well.
Here are 5 tips to step up your teacher training this year with Dance Studio Teacher Staff Meetings that ROCK:
The “Expert Advice from Misty Lown” series is brought to you by More Than Just Great Dancing™ and TutuTix.
Your dancers could be able to perform their choreography perfectly in their sleep, but without volunteers, a recital just won’t be a success. There are so many moving parts involved with putting on a dance recital, from selling tickets to managing dancers backstage. The dancers, of course, are the stars of the show, but the event volunteers are the vital gears that turn to make the recital a true showstopper.
However, the combination of recruiting, organizing and handling volunteers during recital season is no easy matter. Maybe you have a hard time finding people interested in helping out, or conversely, maybe you have too many people lending a hand and don’t know how to effectively manage them all. And how do you make sure you make the experience enjoyable enough for volunteers that they’ll be eager to help out next year? Read on for some tips that will help you have success with recital volunteers this spring and beyond.
Who Makes the Best Event Volunteers?
Your first instinct might be to ask parents to work as volunteers at the recital. However, this approach can ultimately make the volunteer recruitment process more difficult for you. Parents already spend a large amount of money and time sending their students to your studio, noted studio owner Kathy Blake for DanceTeacher magazine, so it’s important to shift your idea of how parents can lend a hand.
The magazine suggested that you instead ask parents to be “parent helpers,” instead of traditional volunteers. Ask parents to help out with duties that involve helping get the kids ready for the show, since the fact that they get to watch their own children dance from the best seats in the house can be a big incentive for volunteering their time. Great jobs for parents include escorting the dancers to and from the stage or helping out with makeup and costumes.
For the rest of the volunteers that you’ll need, check in with community service organizers at local schools and community groups. Alumni of your dance studio also make great volunteers, since they already know the ins and outs of putting on a recital and are usually eager to return to the studio and see some friendly faces.
For all types of volunteers, the best recruitment approach is to spread the word that you need volunteers through multiple channels. Create an online form that parents and other individuals can fill out that includes what tasks they would be interested in doing, what hours they would be available and their contact information. Link to this form on your studio’s website, and send it to parents, alumni and other people who you think may be interested via email.
Also, be sure to take advantage of social media to spread the word that you are looking for volunteers for the upcoming recital. Create posts about how you’re looking for volunteers and encourage your followers to share them, recommended VolunteerSpot. And, as the recital approaches, make sure you send out reminders via email or even mobile to volunteers about their commitments.
Emphasize the Benefits
Recital season is incredibly stressful, but don’t forget that parents, friends and alumni are all dealing with their own busy lives. To successfully recruit – and retain – volunteers, it’s important to keep a positive, upbeat attitude. It makes the experience better for everyone! Begging for volunteers or saying negative statements like volunteering “isn’t really that bad” or that “it’s hard to get help” sends out bad vibes and may turn off some individuals from helping out, noted PTO Today.
Instead, make sure you emphasize the benefits of volunteering to help with the recital, like the fact that parents can have a larger role in the action and can watch their kids and that you’re all working together to help the hard-working dancers shine in the spotlight.
Recognize Your Event Volunteers
In addition to highlighting the positive aspects of volunteering, providing perks for helping out goes a long way. Blake suggested that studio owners give volunteers a small gift like a 10 percent discount off purchases in the dance shop or a free ticket to the recital. You could also offer discounts on photos or flowers, or gift cards to local restaurants, cafes or day spas. During the recital, make sure you have snacks, water and coffee available for volunteers and check in with them throughout the event.
And above all, make sure you thank them. Your event volunteers are doing you a huge favor by helping run your recital, so make sure you acknowledge that you appreciate their time and effort. After your dancers are done performing, you could call up the volunteers onto the stage to thank them, or consider sending out handwritten thank you cards as soon as possible after the event.
Taking the time to thank volunteers reinforces strong relationships and makes them feel more inclined to help out again at next year’s recital and other studio events.
Fitting 30 dancers on one stage might sound impossible. Even if you only have a group of 10 dancers, having them move together seamlessly during a performance can still be a logistical headache. Creating group choreography requires some advanced planning, careful consideration and keen spatial awareness.
You want the audience’s eyes to be on your dancers’ graceful movements and impressive skills – not on how they’re bumping elbows with each other. Follow these tips for creating effective group choreography that wows the crowd.
Identify the Strongest Areas of the Stage
To accommodate a large group of dancers on stage at one time, you need to understand the unique characteristics of each section of the stage itself. The center of the stage attracts the most attention, unsurprisingly, so place any soloists there. However, it’s important to not overuse the center, since the more you use the weaker its visible impact, noted Sandra Cerny Minton in her book, “Choreography: A Basic Approach Using Improvisation.”
Placing dancers downstage is good for intimate sections of group choreography or those that require dancers to be particularly emotional, because the area is closest to the audience. To create a sense of mystery, it’s effective to place dancers upstage. Cerny noted that the areas toward the right and left sides of the stage are comparably weak, though that doesn’t mean they shouldn’t be used at all. The key is creatively and effectively using the entirety of the space available to you.
Think Outside the Box
Sometimes, you need to expand your idea of what constitutes the stage. DanceSpirit Magazine described the experiences of Suzi Taylor, choreographer of the New York City Dance Alliance Nationals Senior Outstanding Dancer performance. She had to fit a whopping 145 dancers onstage at one time, and understandably couldn’t do so without having them all constantly bump into each other.
She then came up with the idea to have some of the dancers on the floor in front of the stage. It turned out to be the perfect solution, and she used the space to create unique level changes. Don’t be afraid to get creative in your group choreography or the way that you use the space.
An article by Dance Advantage provided a list of tips for dance teachers who were tasked with choreographing a musical theater show, and while ballet and performance theater are very different, there are some tips that ballet choreographers can borrow to effectively choreograph large groups of dancers. One valuable tip is to build patterns of movement into your choreography.
According to the article, audiences enjoy watching recurring motifs, and repeating the same group of movements in different places throughout the piece helps keep the audience engaged. Incorporating patterns is also useful because it helps provide structure for the dancers, especially if the rest of the choreography is complex or difficult.
Utilize Creative Devices
When faced with the overwhelming task of choreographing a dance for a large group of students, you may be tempted to have all perform the same movements in synchronization. Unfortunately, though, this is dull for the audience and doesn’t do justice to your dancers’ skill sets. But on the other hand, having every dancer do completely different movements can be dizzying and doesn’t give the audience anything to focus on. A good trick for effectively choreographing a large group of dancers is to take advantage of the myriad of patterns, contrasts and other unique choreographic devices.
Break your dancers into small groups, and have them do complementary movements where they are all doing the same movement but in slightly different ways – for example, one group jetés toward the left while the other jetés toward the right. You can have your dancers do contrasting movements, for example having a few dancers move across the stage quickly while a couple other dancers make slow movements.
Another idea is to include successional movements where a certain skill or movement is quickly performed by each dancer one after another, creating a waterfall- or domino-like effect. You have the power to create a spectacular piece that is full of visional splendor, so don’t be afraid to experiment with different devices.
If you are a dancer searching for the next step in your career, consider becoming a dance teacher. Switching from student to teacher is one of the biggest leaps you’ll ever make in your dance journey, but it’s also one of the most rewarding. Being a dance teacher requires lots of hard work, passion and resiliency, but if you can commit to making yourself the best teacher you can be, all the inevitable ups and downs you’ll face along the way will be well worth it. Read on for some strategies on how to become a dance teacher.
Benefits of Being a Dance Teacher
Not many people get to do what they love for a living. Granted that living may be small – dance teacher’s salaries are typically modest – but being able to constantly share the love of dance with others is priceless. You won’t have to whittle away the hours at a desk job while your heart yearns to dance, instead, you’ll be dancing and choreographing every day. And one of the few things that makes you feel better than following your own passion is inspiring others to follow theirs, too.
One of the most rewarding aspects of being a dance teacher is seeing your dancers improve. It’s that a-ha moment when a light bulb goes off and a student is finally able to perform a certain skill after months of practice. This rewarding feeling isn’t just limited to skills, though.
Another benefit of being a dance teacher is seeing your students grow personally. You’ll feel joy when you see insecure students gain confidence and shy students make friends. Dance is many things – an art form that inspires, a physical activity that keeps the body healthy and a provider of life lessons – and as a dance teacher, you’re responsible for making it all happen.
Qualities of Good Dance Teachers
Good dance teachers are those that not only have technical expertise but those are able to effectively communicate with students.
“Dancing ability and teaching ability do not go hand in hand,” wrote Rebecca King in a post for her blog, Tendus Under a Palm Tree.
You need to be able to teach just as well as you can dance. Dance teachers must possess a great deal of patience and the ability to stay calm under pressure or in the face of frustration. A certain skill might be second nature to you, but students may need to go over it again and again. They need to be able to pinpoint a specific issue that a student has and then offer constructive criticism that will help them improve.
They must be conscious of the tones they take when criticizing, too. You’ve likely been there before – a few harsh words of criticism that stuck in your memory or caused you to feel defensive. Even though criticism is necessary, we’re only human, so sensitivity is just as important.
Good teachers must also be able to empathize with their students and understand different learning styles and personality types. The stronger teachers can connect with their students, the more powerfully they can nurture a love of dance.
Teachers also have a responsibility to be role models for their students, noted UnityDance.org. Be conscious of your behavior, words and attitude in class, because your students aren’t just looking to you for advice on becoming better dancers – they’re looking to you for advice on what type of person they should be.
Realties to Be Prepared For as a Dance Teacher
With all the rewarding benefits of being a dance teacher, you’re going to face some stressful moments right alongside them. Students, particularly younger ones, will be antsy, distracted and unmotivated some days in class, and you’ll feel like everything you say goes in one ear and out the other. You’ll have to teach multiple age groups, body types and abilities, noted the blog Dance in Real Life, and it’s also physically demanding, with some teachers instructing four or more classes a day.
There will be days you want to stay home and have a break, or times when you wish you had a little more income. But those moments when you see your students’ faces light up as they learn a new skill or finish their first recital will make you forget about all the tough times.
Paths to a Career as a Dance Teacher
There are different ways of becoming a dance teacher, but no matter which path you take, it’s important to gain both teaching expertise and real-world experience. If you are a young student, enrolling in a college degree program in dance education is a great way to get started on your path to becoming a dance teacher, and you should also consider a dual degree in education and dance.
Research the regulations in the area you would like to work in, since many states require that teachers are certified, and even if it’s not required, education certifications will make you a stronger candidate. There are also graduate programs and training workshops that will help prepare you to be a dance teacher.
Look for opportunities to gain real-world teaching experience wherever you can. If you currently dance, ask the studio owner or your teacher if you can work as an assistant, volunteer teacher or intern. Helping out at a studio will give you valuable insight into what being a dance teacher is really like.
Finding the best dance teacher jobs requires unwavering dedication, thick skin and a whole lot of passion. To secure a teaching position at a studio where you are not only able to pay the rent but can truly thrive and make the greatest use of your passions, you need to reflect on what you’re really looking for and how you can present the best version of yourself to potential employers.
Read on to learn how to find – and land – the best dance teacher jobs.
What to Look for in a Job
A job should be more than just a way to pay the bills – it should be a way to both learn and grow as a person and dancer and change students’ lives for the better through the power of dance and expression. Only positive work environments can allow this kind of growth. Environments that are too stressful, hurtful or exceedingly negative will only stifle expression and will foster ineffective teachers.
“Great employers must shift the focus from trying to get more out of people, to investing more in them by addressing their four core needs – physical, emotional, mental and spiritual – so they’re freed, fueled and inspired to bring the best of themselves to work every day,” stated the Harvard Business Review.
Dance studios should be no different in this pursuit. When searching for dance teacher jobs, zero in on dance studios that encourage their teachers to continue their own learning and encourage personal and professional development. A truly great dance studio will support its teachers to attend workshops and conferences and evolve in their practices, along with promoting a healthy work-life balance.
Work as an Assistant
No matter where you are in your dance teaching career, working as an assistant teacher is a great way to gain experience and make yourself a stronger candidate for any open dance teacher jobs at the studio. Working as an assistant allows you to receive detailed feedback about your methods and techniques, which helps you improve as a teacher, noted DancetoEvolve.com. Try to get an assistant teaching position at a studio you’d like to work at in a larger role, since many studios use the assistant position to train the next generation of their teachers. An added benefit of this is that you get to become familiar with the environment and unique characteristics of the studio, which makes you an even stronger job candidate.
Preparing for the Interview
Before your job interview, spend time researching the studio and reading its website. Showing that you spent the time learning about the studio will impress the interviewer. As Elizabeth Emery wrote in a post for DanceTeacherFinder.com:
“The bottom line to me was if they were interested in the job then they would take the time to look around the website; if they didn’t, it would make me wonder if they were serious about wanting the job and if they weren’t it would make me worry they would end up quitting in a few months.”
Also take the time to practice answering common interview questions. You’re likely be asked questions such as:
Why do you want to work at this studio in particular?
What is an example of a conflict that you had with a challenging student or parent, and how did you respond?
Why should we hire you for this position?
Where do you see yourself in five years?
What skills do you have to effectively teach different age groups?
Additionally, be prepared to answer questions about your passions. Reflect on why you love dancing, why you want to share it with others and what you hope to accomplish through teaching.
In dance, presentation is everything, and this is also true during the job application process. Arrive early to the interview and make sure you have copies of any materials you need, such as a headshot, resume, reference list and video reel. Also make sure you’re dressed to impress. Don’t wear a business suit, but dress stylish and professional. For instance, wear a pair of nice dress pants and a flattering top. It’s important to dress in a way that shows you have good taste and an eye for aesthetics, since the job interviewer may use your appearance to gauge which type of performances or costumes you would use in your classes.
After your interview, don’t forget to send a thank you note to the job interviewer, by email or a handwritten note. It’s a small gesture that will go a long way toward making a good impression with the employer. Let’s Talk Dance suggested writing this in your thank you note: “I appreciate you taking the time to interview me, I enjoyed meeting you, and I hope to have the opportunity to make a positive contribution to your organization in the near future.” And even if you don’t get the job, a thank you note is a great way to make yourself memorable and boost your chances of being considered for any dance teacher jobs that come up later on. Make sure you send the note within a few hours of your job interview.
Job Hunting Etiquette
When searching for a new position, always keep in mind proper etiquette. You owe your current opportunities and success to all the people that have helped you and hired you along the way, and the last thing you want to do is burn bridges. If you are currently working at another studio but accept a job offer elsewhere, don’t slack off. Instead, continue giving your current position your all, advised career site Ladders.
“Keep striving for top results and maintain your performance at work … This attitude fueled a more powerful, productive search,” stated the site.
Also, keep in mind that it’s generally poor taste to work at a studio that is a competitor of a place that you have previously trained at. Having a successful career teaching dance is as much about your skills as it is your relationships, and you don’t want to alienate the people who helped get you where you are today.